Payroll & HRMS Software in Kolkata
Payroll is the one system where being approximately right is the same as being wrong. It runs on a fixed date, it is visible to every employee, and the corrections are statutory rather than cosmetic.
The specific reason Kolkata employers outgrow national payroll products is state compliance. Professional tax is levied by the state, the slabs are West Bengal's own, and a product that treats P-Tax as a configurable deduction rather than a maintained rule will eventually be wrong — usually in a year when the slabs move.
What West Bengal actually requires
There is a lot of compliance theatre in this market. Here is our position on each item, without the acronym-stuffing.
West Bengal professional tax
Slab-based, state-specific, and revised on the state's schedule rather than the centre's. Maintained as a rule we update, not as a number you were asked to type in during onboarding and have not looked at since.
EPF and ESIC
Contribution calculation, ECR-shaped output, UAN handling and the wage-ceiling edge cases that generate most of the corrections — including employees who cross the threshold mid-year.
TDS and the two tax regimes
Per-employee regime election, projected liability spread across the year rather than dumped in March, investment-proof collection, and Form 16 that reconciles to what was actually deducted.
West Bengal Shops & Establishments and Labour Welfare Fund
Registers, working-hour rules and the LWF deduction cycle, which is state-administered and routinely missed by products built for a national average.
Gratuity, bonus and full-and-final settlement
Statutory calculations under the Payment of Gratuity and Payment of Bonus Acts, and an F&F that closes leave encashment, notice recovery and final TDS in one run.
Why operators here choose us
Software, not a service bureau
Outsourced payroll means your salary data leaves your building every month and your ability to answer an employee's question depends on someone else's response time. Gbooks keeps the run inside your organisation, with the compliance rules maintained for you.
Attendance that matches how shifts really work
Rosters, night shifts, comp-off, half-days, loss of pay and arrears — the cases that generate every payroll query, handled in the attendance layer rather than patched by a manual adjustment line.
Employees answer their own questions
Payslips, tax projections, leave balances and investment declarations available through self-service, which removes most of the volume that lands on a two-person HR team in the last week of the month.
A run you can reverse
Every payroll run is versioned with a full audit trail of what changed, who changed it and when. Corrections are traceable rather than overwritten.
The modules behind it
This page covers how we deploy in Kolkata. For what each module does in detail, the full HRMS & Payroll suite breaks down all 8 of them.
Six upgrades that work with your hrms & payroll suite
Built by us, on the same core, billed on the same contract. Switch one on and it is live across every module you already run — no integration project, no second vendor.
Meta Verified WhatsApp
Official WhatsApp Business API
Send invoices, appointment reminders, and campaigns from your own Meta-verified business number — complete with the green tick your customers trust.
Ask about this add-onAdmin Plus App
Your business in your pocket
A companion mobile app for owners and admins — live dashboards, approvals, and day-end reports from anywhere, without opening a laptop.
Ask about this add-onLead Plus App
Field-ready lead capture
Capture, score, and follow up leads on the go. Every enquiry from calls, walk-ins, and campaigns lands in one pipeline with instant reminders.
Ask about this add-onSmart Notifications
SMS, email & push alerts
Automated alerts for payments, bookings, and approvals across SMS, email, and push — so customers and staff always know what's next.
Ask about this add-onPayment Gateway
UPI, cards & net banking
Collect online payments against invoices and bookings with auto-reconciliation back into your books — no manual matching required.
Ask about this add-onCustomer Portal
Self-service for your clients
Give customers a branded portal to view invoices, book appointments, and track orders — cutting support calls while looking professional.
Ask about this add-on…and many more. Ask about the full add-on catalog on a demo.
Explore all add-onsFrequently asked questions
Does it handle West Bengal professional tax correctly?
Yes, as a maintained slab rule rather than a static configured amount — so a slab revision reaches your payroll without your having to notice it first.
Can employees choose between the old and new tax regime?
Yes, per employee, with the projection and monthly TDS recalculated from the election and investment declarations.
How does this compare to outsourcing payroll?
The compliance rules are maintained for you either way. The difference is that the run happens inside your organisation, your data does not leave it monthly, and answering an employee's query does not depend on a third party's turnaround.
Can it run payroll across multiple locations?
Yes, including state-wise professional tax and separate establishment codes, consolidated for reporting.
Does it produce Form 16?
Yes, reconciled to the TDS actually deducted and deposited across the year.
Talk to the team that builds it
Not a reseller, not a call centre — the people who write the software, in an office you can visit.
GBOOKS INFOTECH PRIVATE LIMITED
BL-Front, 2nd Floor, 96/L S.P. Mukherjee Road, Kolkata, West Bengal 700026
See Gbooks on your data
Tell us how you operate and a specialist for your industry will tailor a live demo — usually within one business day. No obligation, no sales sequence.
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